Privacy-First PDF Tools for Teams That Handle Sensitive Data
Built for law firms, medical clinics, accounting practices, and enterprises. Files never leave your team's browsers — keeping you compliant with HIPAA, GDPR, and attorney-client privilege by architectural design, not by policy.
Why teams choose us
The five things procurement, IT, and compliance officers care about — in one platform.
Zero uploads, by design
Files are processed entirely in your team's browsers — never routed through our servers. There is nothing to exfiltrate, leak, or subpoena.
No training needed
If your team can drag-and-drop, they can use it. Zero learning curve, zero IT tickets, zero onboarding workshops.
Unlimited users
Per-seat pricing hurts. Our plans scale by team, not by headcount — add staff without renegotiating your contract.
SOC2-ready architecture
Client-side processing means there's no PHI/PII data store to audit. We map cleanly to SOC 2, HIPAA Security Rule, and GDPR Art. 25 (data protection by design).
Custom detection rules
Define your own PII patterns (matter numbers, MRNs, policy IDs, internal client codes) and roll them out org-wide in one click.
Ready for a security review?
We'll send your CISO a one-page architecture brief, a DPA, and a BAA template within one business day.
Request briefSimple plans. No per-seat tax.
Both plans include the full toolset. Pay for support, SSO, and scale — not for how many humans you employ.
Team
Most popularFor small-to-mid teams that need privacy tools across their staff.
- 25 seats included
- Custom PII detection rules (org-wide)
- Priority email support (4h response)
- 14-day free trial — no card required
- All PDF & image tools, no watermarks
- Up to 500 MB per file
Enterprise
SSO + AuditFor regulated industries, large orgs, and government.
- Unlimited seats
- SSO (SAML 2.0 / OIDC / Azure AD / Okta)
- Audit logs + SIEM webhook (Splunk, Elastic)
- Dedicated CSM + Slack Connect channel
- BAA, DPA, custom MSA on request
- Self-hostable / VPC deployment option
- Custom rule SLA & quarterly review
Annual billing available (2 months free). Education & non-profit discounts on request.
Built for your industry
Each industry has its own regulatory teeth. Here's how we keep them from biting.
Legal
Maintain the chain of custody. Documents never leave the device — preserving privilege and confidentiality under ABA Model Rule 1.6.
- Redact client names, DOBs, and case numbers before filing
- Strip metadata (author, tracked changes, hidden comments) from exhibits
- Audit-ready: every action stays local, nothing is logged remotely
Medical
Process PHI without touching a covered-system. Files never transit a server, eliminating the breach surface that HIPAA Security Rule §164.312(e)(1) addresses.
- Scan intake forms, claim PDFs, and EHR exports for SSNs and MRNs
- Share de-identified records with billing without re-uploading
- Zero PHI stored = zero breach notifications
Finance
Card numbers, account numbers, and tax IDs are detected and masked before a document ever leaves the workstation — reducing PCI-DSS scope to zero.
- Luhn-validated credit card detection
- Bank account & IBAN pattern matching with redaction
- SOC2-ready logging for audit trail requirements
Government
Air-gappable architecture. The client-side engine runs offline, so agencies handling CUI and classified-adjacent material can deploy without external dependencies.
- Works fully offline — no outbound network calls during processing
- Self-hostable rules engine for agency-specific PII policies
- Audit logs exportable to SIEM (Splunk, Elastic, Chronicle)
Trusted by teams that can't afford a breach
Real workflows, real risk surfaces, real results.
“We needed to redact 4,000 exhibits before a filing deadline. PrivacyScanPDF ran on our paralegals' laptops — no upload, no privilege waiver, no IT review.”
“Our HIPAA compliance officer signed off in a single afternoon. There's literally nothing for her to audit because the PHI never leaves the browser.”
“We replaced three legacy PDF tools across 300 accountants. The custom-rules feature flags our internal client codes — something iLovePDF could never do.”
Testimonials are illustrative. Customer references available under NDA on request.
Frequently asked questions
The questions your security, legal, and procurement teams will ask.
See PrivacyScanPDF on your own documents
Tell us a bit about your team and we'll set up a tailored demo using a sanitized sample from your workflow. No generic slides — just your use case, solved.